Communication Process:
The communication is a dynamic process that begins
with the conceptualizing of ideas by the sender who then transmits the message
through a channel to the receiver, who in turn gives the feedback in the form
of some message or signal within the given time frame. Thus, there are Seven
major elements of communication process:
1.
Sender: The sender or the communicator is the person who
initiates the conversation and has conceptualized the idea that he intends to
convey it to others.
2.
Encoding: The sender begins with the encoding process
wherein he uses certain words or non-verbal methods such as symbols, signs,
body gestures, etc. to translate the information into a message. The sender’s
knowledge, skills, perception, background, competencies, etc. has a great
impact on the success of the message.
3.
Message: Once the encoding is finished, the sender gets the
message that he intends to convey. The message can be written, oral, symbolic
or non-verbal such as body gestures, silence, sighs, sounds, etc. or any other
signal that triggers the response of a receiver.
4.
Communication Channel: The Sender chooses the medium
through which he wants to convey his message to the recipient. It must be
selected carefully in order to make the message effective and correctly
interpreted by the recipient. The choice of medium depends on the interpersonal
relationships between the sender and the receiver and also on the urgency of
the message being sent. Oral, virtual, written, sound, gesture, etc. are some
of the commonly used communication mediums.
5.
Receiver: The receiver is the person for whom the
message is intended or targeted. He tries to comprehend it in the best possible
manner such that the communication objective is attained. The degree to which
the receiver decodes the message depends on his knowledge of the subject
matter, experience, trust and relationship with the sender.
6.
Decoding: Here, the receiver interprets the sender’s
message and tries to understand it in the best possible manner. An effective
communication occurs only if the receiver understands the message in exactly
the same way as it was intended by the sender.
7.
Feedback: The Feedback is the final step of the process that
ensures the receiver has received the message and interpreted it correctly as
it was intended by the sender. It increases the effectiveness of the
communication as it permits the sender to know the efficacy of his message. The
response of the receiver can be verbal or non-verbal.
Flow Chart Explaining Process of
Communication
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